When finished, click the “Close” button in the “Document Inspector” dialog box. The Document Inspector feature is located in Microsoft applications under the File and Info tab. However, the Document Inspector in Word lets you review and inspect legal documents for hidden data and hidden tracked changes. Document.DocumentInspectors property (Word) 06/08/2017; 2 minutes to read; o; k; O; J; S; In this article. View and Remove Hidden Data. A Remove All button allows users to eliminate unwanted information from the document or presentation. An inspection report form is a document which will collect the details and the assessments of an inspector with regards to a specific subject or location. The Document Inspector found one or more embedded files (such as an Office or text document) or embedded objects (such as a chart or an equation) that may have data that isn't visible in your document. Use the Document Inspector in Microsoft Word to inspect annotations, versions, revisions and comments. Step 1: Launch Word 2013. Beginning with the November and December 2014 updates for Microsoft Office 2013 and 2010, several enhancements are being added to the Document Inspector, also known as the “Check for Issues” tool in Excel, PowerPoint and Word. The Document Inspector displays where you can choose what content to check for. Microsoft Word includes a tool called Document Inspector that removes personal information from your document before you share it with others. Steve Kraynak is a program manager for the Office team. Fortunately, in current versions of Word, the Document Inspector is both pretty good and pretty easy to use. Within no time, it will display … This form is also often used by companies and organizations during the inspection period of either their offices, work stations, establishments, or any of their properties which needs to be reassessed over time. Details in images, layers and even highlighting. Microsoft Document Inspector is a feature within Microsoft Word, PowerPoint and Excel that allows users to search the document's contents for text phrases and sensitive or personal information. How to Use Document Inspector in Word 2013 Step 1: Launch Word 2013 Step 2: Open a finished document which you wish to inspect for personal information Step 3: Click on the File tab Step 4: Click on the Info tab Step 5: Click on Check for Issues dropdown menu … The document is analyzed, and any instances of the selected hidden data are noted. If you choose to remove the data for a given module, the dialog box displays descriptive text that indicates whether the operation was successful or not. The Document Inspector in Word lets you remove hidden document data. It is recommended that you create a copy of your office document before applying the Document Inspector on it. Whenever you create or edit a workbook, certain personal informationmay be added to the file automatically. Before you use Document Inspector, though, you’ll want to do two things first: Review any tracked changes. Hidden text Select which hidden data you want to check for, then click Inspect. However, the Document Inspector in Word lets you review and inspect legal documents for hidden data and hidden tracked changes. In the Document Inspector dialog box, check the boxes to inspect for certain data and then click Inspect. Learning how to use Document Inspector in Word 2013 is particularly useful since it allows you to see exactly what personal information is attached to the file as well as … Some of the changed items cannot be reversed,... Click the File tab. Office documents can have all sorts of hidden information in them; things that you might not intended to send to others. To use the Document Inspector: Open an Office document to inspect for hidden data or personal information. Always save before performing a document inspection. You can accomplish by running the Document Inspector tool, as described below. Microsoft Word, PowerPoint and Excel. Click the File tab to access Backstage view. When you print a document and want to avoid printing comments, go to File > Print , select Print All Pages , and clear the Print Markup check box. Before using the Document Inspector to remove hidden or personal data from a document, ensure you save a copy of it. The Info screen appears. The Document Inspector in Word, Excel, and PowerPoint includes the following enhancements. Click the Remove All button next to a category’s results to remove those elements. Document Inspector is at File | Info in Office for Windows. Document Inspector in Office 2010 and 2007. Follow these steps to give your document one last swipe before you commit it to paper or silicon: Save your document. Select the “Check for Issues” tile, then “Inspect Document”: A pop-up window will confirm this action and ask you to save the file. After the modules complete the inspection, the Document Inspector displays the results for each module in a dialog box. To open the Document Inspector: Choose the File tab, and then choose Info. In this video, you’ll learn the basics of inspecting and protecting documents in Word 2019, Word 2016, and Office 365. Then select where you want to save the file, type a name in the File Name box and click Save. The Document Inspector helps you to prepare your documents, presentations, or workbooks for publishing and sharing by checking for items that may contain hidden or private information. expression.DocumentInspectors It’s not perfect and misses out on some critical hidden information that can giveaway secrets. Now under the Prepare for Sharing option, choose Inspect Document. Select the “Check for Issues” tile, then “Inspect Document”: A pop-up window will confirm this action and ask you to save the file. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu. It’s not perfect and misses out on some critical hidden information that can giveaway secrets. Word. Then click the “Inspect Document” command in the drop-down menu that appears. Check or uncheck boxes, depending on the content you want to review, then click Inspect. Clear Select the File menu tab and then select Info, if necessary. Choose the File tab, and then choose Info. Office’s Inspect Document is supposed to remove or scrub information being accidentally included in Word, Excel or PowerPoint files. Returns a DocumentInspectors collection that enables you to locate hidden personal information, such as author name, company name, and revision date. Select Check for Issues and then select Inspect Document. This is very important to note. The Document Inspector in Word: Overview The Document Inspector in Word lets you remove hidden document data. Syntax. It can remove forgotten comments or revision-mark history, versioning information, document properties, personal information and other hidden data. Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback. Because some changes may be permanent, it's a good idea to save an additional copy of your workbook before using the Document Inspector to remove information. Choose Inspect Document. Office’s Inspect Document is supposed to remove or scrub information being accidentally included in Word, Excel or PowerPoint files. 3. Before using the Document Inspector in Word, save a copy of the document. You do this because the data removed by the Document Inspector is not always possible to restore. Document Inspector will appear. Leave them all checked and click the Inspect button at the bottom of the dialog box. Select Check for Issues, and after the inspection is complete, a dialogue box displays the results. You may be prompted to save your file before running the Document Inspector. Click Check for Issues, and then click Inspect Document. The following video lesson, titled “Using the Document Inspector,” shows you how to use the Document Inspector in Word. As a developer, you can use the Document Inspector framework to extend the built-in modules and integrate your extensions into the standard user interface. For example, you may have embedded an Excel chart in your PowerPoint presentation that has underlying data you can only view in Excel. This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016. To run the Document Inspector in Word after saving a copy of the original document, open the document to inspect. The Document Inspector found one or more embedded files (such as an Office or text document) or embedded objects (such as a chart or an equation) that may have data that isn't visible in your document. On a technical note, be aware if you choose to save your documents into the “OpenDocument Text” (.odf) format, you must run the document inspector every time you save the document into that format to remove all the hidden data. View and Remove Hidden Data. The Document Inspector has modules that help users inspect and fix specific elements of a given document. Select the File menu tab and then select Info, if necessary. Step 3: Click on the File tab. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu. The Document Inspector window will appear, allowing you to select the … When finished, click the “Close” button in the “Document Inspector” dialog box. The same list displays again with the requested data flagged with a red exclamation mark and a list of the information found. People can use the Document Inspector to replace or remove unwanted information before the document is finalized or distributed. Click the Microsoft Office Button, click Save As, and then type a name in the File name box to save a copy of your original document. Use the Document Inspector dialog box to select the type or types of data to find in the document. We recommend that you run the Document Inspector before you sign a document or invoke IRM on a document. Once you have finished working on a Word 2013 document, you might want to avoid rushing into sending it to others. Open a document and select “File”, then the “Info” tab. However, the Document Inspector in Word lets you review and inspect legal documents for hidden data and hidden tracked changes. Then click the “Info” command at the left side of the Backstage view. If the Document Inspector encounters errors during the operation, the module is flagged, displays an error message, and the data for that module does not change. In some cases, it will remove such items from your document, in other cases it alerts you even if it can’t automatically remove the items. Open the document upon which you wish to apply the inspection, hit the Office (File Menu) button, and click Info from the left sidebar. Details in images, layers and even highlighting. Word then shows any hidden information for the selected categories in a results page. The Document Inspector in Word: Overview The Document Inspector in Word lets you remove hidden document data. To the right, click the “Check for Issues” drop-down button. In the results, select Remove All to remove any found data. Accepting or rejecting tracked changes in a document most often removes all tracked changes. Then click the “File” tab in the Ribbon. Step 2: Open a finished document which you wish to inspect for personal information. On Office 2013 or Office 2010, click the File menu, click Info and the Inspect Document tool will be front-and-center, informing you about the potentially sensitive information that the document contains. For example, you may have embedded an Excel chart in your PowerPoint presentation that has underlying data you can only view in Excel. It helps prevent legal troubles and personal embarrassment. Now under the Prepare for Sharing option, choose Inspect Document. This seems to be the only workbook that has this that I know of, but I can't seem to figure … 1. Document Inspector for MS Word Documents. To remove all the data for the results shown in each category, click the “Remove All” button in that category. In the “Document Inspector” dialog box that appears, select the checkboxes for the types of data you want the Document Inspector to find and remove from the document. © 2001-2021 Copyright TeachUcomp, Inc. All rights reserved. Open the Word document that you want to inspect for hidden data and personal information. They can use the Document Inspector to remove unwanted information; for example, before distributing a document. Accepting or rejecting tracked changes in a document most often removes all tracked changes. In order to use the Document Inspector in the Word documents using Word 2010, try the steps below: Open Word 2010, Click on file and then Word options. The Document Inspector helps you to prepare your documents, presentations, or workbooks for publishing … An extreme example is a negotiation. This was built-in to the Document Inspector tool Before you share a document you can use this Document Inspector to check, find and remove information like comments, versions, tracked changes, ink annotations, document properties, hidden text, custom XML, etc 2010 Changes (File > Info > Check for Issues > Inspect Document > Inspect Word for Mac 2016 - Document Inspector, Removing Personal Identifying Information I am running a peer-review journal with postgraduate students and in order to have a blind review, I would like to know how I can remove personal information like author names and the names of commenters. In Microsoft Word, the tool that accomplishes that task is called the Document Inspector. You do this because … If a given module finds data, the dialog box includes a Remove All button that you can click to remove that data. The Office Document Inspector is an important tool for anyone who shares or sends out Office documents. Then click the “Inspect” button. Upload files. 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